CoachRoost
Free for coaches

Your team, organized.
Your weekends, back.

The communication-first team manager built for youth sports. Schedule games, collect RSVPs, message parents, and run the season, without paying a cent if you're a coach.

Get started freeSee how it works
Free forever for coachesNo credit card90-second setup
CoachRoost mobile app preview
14 going
RSVPs in
Coach Maya
Field changed to North Park ⚡
Sat9
9:00 AM
Game vs. Riverside

Why coaches and clubs switch

Three things nobody else does.

Most team apps got cheap with their pricing, expensive with their friction, or both. CoachRoost fixes the three that actually decide whether your team uses the tool a month from now.

Pricing

$0/forever

Parents, players, and volunteer coaches never pay.

One team, up to 25 athletes, with full scheduling, RSVPs, messaging, and season rollover. No credit card to start, no paywall on the basics. We make money from leagues: parents, players, and volunteers never pay.

Time

Spring 2026 · just creatednow
12 players carried over
+6 more
Same names · same medical info · no re-collecting

Set up once. Use forever.

The roster you built last August already knows who's playing in September. Recurring schedules, persistent player profiles, custom fields: every season starts from where the last one ended.

Reach

Pinned · Announcementnow
Field changed to North Park ⚡
Heads up, moving to Field 3 for tonight's game.
Delivered · 18 read

Post once. Every parent sees it.

Pin a field change. CoachRoost handles the rest: sticks it to the top of the feed, emails the parents who didn't open the app, and counts who has tapped Acknowledge. No more “did anyone get my text?”

Scheduling

Set the season once. Done.

Recurring practices and one-off games, organized by season. Build the calendar once and let parents see what's coming up.

  • Single + recurring events (weekly, daily, monthly)
  • List view and full-month calendar view
  • Reusable event templates and season archive
  • Address autocomplete with saved locations
  • Practices, games, and custom event types

Messaging

Announcements that actually land.

Team feed, direct messages, and group chats, with email fallback so urgent announcements don't get missed. Pin updates so they don't drown in the family group chat.

  • Team feed, direct messages, and group conversations
  • Pin urgent announcements; reply in threads
  • Share game-day photos right in the feed
  • Acknowledgements on announcements + real-time unread counts
  • Search past messages and announcements

Roster

Every athlete, fully accounted for.

Medical notes, parent contact info, and custom fields you define per team: allergies, jersey size, position, whatever your team tracks. Locked down with per-role visibility: coaches see what coaches need, parents control what gets shared.

  • Medical notes and parent contact info
  • Custom fields per team: allergies, jersey size, position (text, number, checkbox, textarea)
  • Per-role visibility: coach-only vs. team-wide
  • CSV bulk import (Coach+)

For coaches

Your roster doesn't start from scratch.

Player profiles, medical info, allergies, parent contacts, entered once and carried with the team for every season after. Starting a new season takes minutes, not weekends.

Set up once, used every season.

A player on your team stays on your team. Each new season is picking who's playing this slate: never re-adding the same kids, never re-keying their data.

Parents keep their own data current.

Medical notes, allergies, contact info: the people who actually know update them in-app, and you just see the result. No Google form to re-send.

Custom fields that stick.

Jersey size, position preference, snack rotation: define them once for the team and they carry with every player across every season you run.

For families

Built around the family, not the team.

Most team apps make you log in as a different person for each of your children's teams. CoachRoost puts the whole household, every kid, every team, both parents, in one place.

MD
CD
Diaz household2 co-parents

Two parents, one household.

Invite a co-parent. They get their own login but see every RSVP, every announcement, every conflict. Nobody's sharing a password.

✓
RSVP'd for the whole family
AlexMayaCasey

One tap, every attending kid.

Magic-link email lands. Tap “Going.” Every one of your kids who's on the roster is marked, no kid-by-kid clicking.

M
T
W
T
F
S
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Every team on one calendar.

Soccer Tuesdays, baseball Wednesdays, dance Thursdays: one view. Conflict alerts when two practices land at the same time.

Medical
Contact
DOB

Each kid's privacy, your call.

Per child, per team, per field. Medical notes coaches-only on one team. Contact info team-wide on another. Your rules, per kid.

Teams come and go. Your family doesn't.

Calendar sync

Every game in the calendar you already use.

Subscribe once in Apple Calendar, Google Calendar, or Outlook. Every game, every practice, every field change for every team your kid is on flows in automatically — no re-importing a file each time the schedule moves.

  • One URL per parent. All your kids, all their teams, one calendar feed, not five separate subscriptions.
  • Or one per team. Coaches share a team feed so every family imports the schedule once.
  • Field changes sync themselves. Update an event in CoachRoost and the feed is current within a minute; how quickly it lands on a phone is up to how often that calendar app refreshes its subscriptions.
  • Rotatable tokens. Lose your phone? Rotate the URL; old subscriptions stop working instantly.
Coach+ & Organization

Apple Calendar · Google Calendar · Outlook · any iCal app

Notifications

Sometimes updates can wait. Dinner can’t.

Quiet hours per team, batch digests up to an hour, and household-level overrides, so the 6 PM “Practice tomorrow!” avalanche stops at the family door.

  • Quiet hours, per team. Soccer can stop emailing after 7 PM; baseball keeps going 24/7. Each team gets its own window.
  • Batch the noise. Hold a team’s messages and send one digest every 5, 15, 30, or 60 minutes.
  • Per-channel mute. Team feed, direct messages, announcements: silence one without silencing the rest.
  • Mom on, Dad off. Household-level overrides let one parent opt out without touching the other’s settings.
  • Built to actually land. One-click unsubscribe on every notification (the Gmail/Yahoo standard), dead addresses auto-suppressed after a bounce, and failed sends retried, not dropped, so your reminders reach the inbox.
Free on every plan

Messaging, RSVP, and notifications never cost a cent

For leagues & clubs

One voice. Every team.

Set the team invite, the RSVP reminder, the “this event moved” notice, once, at the league level. Every team inherits; any team can override for its own quirks.

  • 27 templates, your wording. Nearly every email CoachRoost sends, from invites to reminders to event changes, rewritten in your league’s voice.
  • Cascade, with escape hatch. Resolution is team override → org template → hardcoded default.
  • Variables that just work. {{teamName}}, {{eventDate}}, {{memberName}}: write once, render correctly for every team.
Any organization, any plan

The Organization tier lifts the team and roster limits

Game day

This is what it's all for.

Real teams, real seasons. CoachRoost handles the logistics so everyone can be present for the part that matters.

FAQ

Frequently asked.

Is CoachRoost really free for coaches?
Yes. The Coach plan is free forever, no trial, no credit card. We make money from organizations and the optional Coach+ tier.
How long does setup take?
About 90 seconds for a single team. Create the team, paste a roster (or CSV import), invite parents, done.
Do parents need an account?
Yes, but only once. A coach invites each parent and they set up a free account — after that they never have to log in again. RSVPs arrive as one-tap links they answer straight from their email, on any phone, with nothing to install.
Can I import my roster from another tool?
Yes. Export from your current tool as CSV and use our bulk import (Coach+). We map the standard columns (name, email, date of birth, parent email) and you can fill in custom fields once the players are loaded.
What happens if I cancel?
Cancel any time from your subscription settings and you keep full access through the end of the period you already paid for, then drop to the free plan. Nothing is deleted. Payments aren't refunded or pro-rated, but if something has gone wrong, get in touch and we'll sort it out.
Who owns the data?
You do. Export your rosters, messages, events, and RSVPs on demand from the privacy dashboard, as JSON or CSV. We never sell data to third parties.
What if I want to delete my account?
You can request deletion any time from the privacy dashboard. We hold the request for 30 days so you can change your mind, then permanently erase your data. Sole owners of an organization get a blocker until ownership transfers or the org is closed.
Can parents control what coaches see about their kid?
Yes. Per child, per team, parents can restrict medical info, date of birth, and contact details to coaches-only or share them with the whole team. The default is coaches-only.
Will parents actually get our emails?
We treat deliverability as a first-class feature, on every plan. Every notification carries a one-click unsubscribe header (the Gmail and Yahoo bulk-sender standard), so we stay out of spam folders. Addresses that hard-bounce or mark us as spam are automatically suppressed so we stop emailing a dead or hostile inbox, and a send that fails is retried rather than silently dropped. Org admins can see the bounce log and manage the suppression list from settings.
Is there a record of sensitive account activity?
Yes. Sign-ins, invites, deletions, data exports, ownership transfers, subscription changes, and sending-domain changes are written to an append-only audit log with timestamp, actor, and IP. It is an internal incident-response record today, not a self-serve report — ask us and we will pull it for your organization.

Get your team organized in 90 seconds.

Free for coaches. No credit card. No catch.

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